Privacy Policy

Last updated: June 2026  ·  Project Moz, Registered Charity No. 1135209

1. Who we are

Project Moz is a registered charity (No. 1135209) in England and Wales. Our registered address is:

Project MozThe Gateway, 85–101 Sankey StreetWarrington, Cheshire, WA1 1SREmail: projectmoz@hotmail.co.uk

We are the data controller for personal information collected through this website. We take our obligations under UK GDPR and the Data Protection Act 2018 seriously.

2. What personal data we collect

We may collect and process the following types of personal data:

When you donate:

  • Your name and contact details (email address, postal address if provided)

  • Transaction reference number from Wonderful or your bank

  • Gift Aid declaration status (whether you are a UK taxpayer)

  • Donation amount and date

When you contact us:

  • Your name and email address

  • The content of your message

When you visit our website:

  • IP address and browser type (collected automatically by our hosting provider, Kualo)

  • Pages visited and time spent on the site

We do not collect sensitive personal data such as racial or ethnic origin, health data, or financial account details. We do not process payment card details directly — payments are handled by Wonderful or your bank.

3. How we use your data

  • Processing donations — to receive and acknowledge your gift and, where applicable, claim Gift Aid on your behalf from HMRC.

  • Communicating with you — to respond to enquiries, send donation acknowledgements, and provide updates about our work where you have consented or where it is in our legitimate interests.

  • Fulfilling legal obligations — including Gift Aid reporting to HMRC and maintaining records required by the Charity Commission.

  • Improving our website — to understand how visitors use the site and make improvements.

4. Our lawful basis for processing

  • Contract — processing donations and Gift Aid declarations as part of fulfilling a charitable transaction.

  • Legal obligation — complying with Gift Aid rules and Charity Commission reporting requirements.

  • Legitimate interests — maintaining records of supporters and communicating news about our work, where this does not override your rights.

  • Consent — where you have actively opted in to receive marketing communications from us.

5. How long we keep your data

  • Donation records and Gift Aid declarations — retained for a minimum of six years from the date of the donation, as required by HMRC.

  • General contact enquiries — retained for up to two years after our last correspondence.

  • Website usage data — retained in accordance with our hosting provider’s standard data retention policies, typically up to 12 months.

6. Sharing your data

We do not sell, rent, or trade your personal data. We may share your data with:

  • HMRC — for Gift Aid claims, where applicable.

  • Wonderful (wonderful.org) — our online donation platform, which processes transactions on our behalf. Their privacy policy governs data they hold.

  • Kualo — our website hosting provider, who may process technical data as part of running the site.

  • Our trustees and authorised volunteers — to the extent necessary for charity administration.

We may also disclose data where required by law or to protect the legal rights of the charity.

7. Your rights

Under UK GDPR, you have the right to:

  • Access — request a copy of the personal data we hold about you.

  • Rectification — ask us to correct inaccurate or incomplete data.

  • Erasure — ask us to delete your data, subject to our legal obligations such as Gift Aid records.

  • Restriction — ask us to limit how we use your data in certain circumstances.

  • Portability — receive your data in a structured, machine-readable format where processing is based on consent or contract.

  • Object — object to processing based on legitimate interests.

  • Withdraw consent — at any time, where processing is based on consent.

To exercise any of these rights, please contact us at projectmoz@hotmail.co.uk. We will respond within one month.

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at ico.org.uk or by calling 0303 123 1113.

8. Changes to this policy

We may update this Privacy Policy from time to time. The date at the top of this page shows when it was last revised. We encourage you to check back periodically.